Job Title: Accounting/ Executive Assistant
Location: Fort Frances
Employment Type: Part-Time (with potential to become Full-Time)
Company: The Window and Door Store
About Us:
At the Window & Door Store (D&A Construction) we pride ourselves on superior customer service. We install and deliver products that we believe will provide homes with the distinctive look they deserve. From the initial call, to free in-home consultations, free estimates, and all the way to the delivery or installation of product(s), we are professional, reliable, respectful, & friendly. We view the opportunity to serve our customers as a privilege and strive to not only meet your expectations, but to exceed them. If your experience with us has not met your expectations, please let us know; while we work hard to ensure that you, our customer, are happy we may occasionally fall short. In that rare case, we ask that you let us know about it so that we have the opportunity to make it right.
Job Description:
The accounting/Executive assistant will be responsible for supporting our accounting department and assisting our executive team with various administrative tasks. The ideal candidate will have a minimum of 5 years of experience using Sage (Simply) accounting software and will be highly organized with excellent attention to detail.
Key Responsibilities:
- Accounting Support:
Utilize Sage (Simply) accounting software to manage financial transactions, including accounts payable and accounts receivable.
Prepare and maintain accurate financial records, including invoices, receipts, and expense reports.
Reconcile bank statements and assist in the preparation of financial reports.
Assist with payroll processing and ensure compliance with tax regulations.
Collaborate with the accounting team to maintain organized and efficient financial processes.
- Administrative Assistance:
Provide high-level administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.
Assist with travel arrangements, expense reporting, and other executive-level tasks.
Organize and maintain digital and physical files and records.
Coordinate and prepare materials for meetings, presentations, and reports.
Handling incoming calls and inquiries, directing them to the appropriate department or individual.
- Data Management and Analysis:
Prepare financial statements and reports as required by management.
Analyze financial data to identify trends, discrepancies, and opportunities for improvement.
Assist in budget preparation and tracking.
Maintain confidentiality and security of sensitive financial and company information.
- Communication and Collaboration:
Collaborate effectively with colleagues across department to ensure smooth operations.
Communicate with vendors, clients, and other stakeholders professionally and courteously.
Assist with any other tasks and projects as directed by the accounting manager or executive team.
Qualifications:
Minimum of 5 years of experience using Sage (Simply) accounting software.
Proven experience in accounting and financial management.
Strong organizational skills and exceptional attention to detail.
Proficiency in Microsoft Office Suite, particularly Excel and Word.
Excellent communication and interpersonal skills.
Ability to prioritize and manage multiple tasks efficiently.
High level of professionalism and discretion.
Bachelor’s degree in accounting, finance, or a related field (preferred but no required).
Working Hours:
The specific working hours and schedule can be discussed during the interview process.
How to Apply:
Interested candidates are invited to submit their resume, cover letter, and references to gm@windowdoor.net Please include “Accounting/Executive Assistant Application” in the subject line of your email. We look forward to reviewing your application.
The Window and Door Store is an equal-opportunity employer. We celebrate diversity and are committed of creating an inclusive environment for all employees.
Individuals seeking employment with The Window & Door Store are considered without regard to race, colour, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, gender identity, sexual orientation, medical history, or any other status protected by the laws. We are committed to the principle of equal employment opportunity and providing employees with a work environment free of discrimination and harassment.